Management Assistant
Etterbeek
Managing sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company; •Sustaining a daily calendar of meetings and events, organizing complex calendars and schedules as well as resolving any scheduling issues; •Conserving the CEO's time by reading, researching, collecting and analyzing information as needed, in advance.
- Preparing presentations, agendas, reports, and other documents by using where possible the correct templates;
- Arranging internal and external meetings: schedule calendars, book rooms, prepare and send agenda of meetings, follow-up after meetings, … ;
- Minute-taking and assuring presence at meetings;
- Organizing and following-up on travel arrangements and documents (flight and train bookings, hotel reservations, etc.) and preparing related expense reports;
- Handling telephone calls: taking clear messages, identifying key persons to transfer calls, assessing urgency and giving appropriate answers to standard questions; following-up to ensure our high level of client service is maintained;
- Reviewing and processing emails and inquiries on own initiative and prioritize actions to be taken; keeping databases up to date and managing the filing of documents;
- You have a bachelor or a master
- At least 2 years in a similar experience
- Strong organizational and time management skills with the ability to manage multiple priorities
- High level of accuracy, reliability, and discretion when handling confidential information
- Excellent communication and interpersonal skills, with a collaborative and service-oriented mindset
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with document management systems is an asset
- Fluent in French and English and a B1 level in Dutch
- Proactive attitude and ability to anticipate the needs of the departments supported
- Start date and duration: ASAP, for approximately 6 months
- Schedule: full-time
- Competitive salary package (to discuss directly with the employer)
EngiFlexBrussel, 3 km van Etterbeek
Tasks and responsibilities
For an international cross-functional team in Brussels, the Management Assistant provides day-to-day administrative and organisational support. The role is focused on creating structure, coordinating activities...
Brussel, 3 km van Etterbeek
Hou je van administratieve ondersteuning, structuur aanbrengen en overzicht bewaren?
Zorg jij ervoor dat planning, documenten en communicatie vlot verlopen? Ben je zeer polyvalent en gemotiveerd?
Dan is deze job als Management Assistant...
Eigenbrakel, 17 km van Etterbeek
Votre rôle
Dans ce poste de management assistant, vous assisterez les gestionnaires de dossiers et le(s) notaire(s) dans les aspects administratifs et organisationnels de leurs rôles :
• Vous recevez les clients de manière aimable et vous...