[ref. c15913904] Corporate Legal Assistant

Overview:

Fluxys is an international energy infrastructure group with 1,300 employees active in gas transmission & storage and liquefied natural gas terminalling.

As a purpose-led company, we’re committed to fast-track the shift to a carbon neutral world. We explore new technologies and invest in infrastructure to accommodate hydrogen, biomethane, CO2 and other molecules for a climate neutral future.

The Corporate Legal, Ethics & Compliance Department oversees all corporate legal matters (in the broad sense of the term) supporting the operation of the various Fluxys Group business activities. You will help organise, manage and track corporate housekeeping for the various Fluxys Group companies.

The Corporate Legal, Ethics & Compliance Department at our head office in Brussels is looking for a Corporate Legal Assistant (m/f/x).

• You will organise meetings of the Board of Directors, related committees and annual general meetings of the various companies and ensure proper follow-up
• You will prepare minutes, reports and annual reports
• You will handle changes of directorships in Fluxys Group subsidiaries
• You will manage and organise management meetings
• You will prepare various (legal) documents, and will monitor and check signing authorities (such as powers of attorney and written decisions)
• You will be responsible for proofreading and checking documents.
• You will fill in KYCs and UBOs and will be responsible for following up on, looking for and collecting the necessary information
• You will maintain contacts with notaries and lawyers for day-to-day questions.
• You will request extracts from the Belgian central business registration database (KBO/BCE) and other databases
• You will handle bank certificates
• You will deal with publications
• You will provide support for various projects, such as the implementation of KYC tools and processes, corporate housekeeping and contract tools and access to government sites (CSAM, eBox, My Minfin, etc.)
• You hold a paralegal degree or have proven experience in administration with a desire to work in a legal department.
• You can communicate effectively with various stakeholders, including directors, managers, shareholders, partners, government authorities, notaries and lawyers
• You speak one of the national languages fluently (French/Dutch) and have at least a good passive knowledge of the other one. You also have a good command of English, both written and spoken.
• You have excellent writing skills. You are digitally minded and have good digital skills
• You are flexible, practical and pragmatic, with an eye for detail, quality and precision
• You are a team player who is willing to help the team achieve its goals
• You have a proactive, goal-oriented attitude and are focused on doing your tasks and delivering your services on time
• You are pragmatic and prefer to make verbal contact and take action in order to solve problems.
• You are open to change and improvement and come up with new ideas for making improvements
• You can adapt to a constantly changing environment
• You can advise stakeholders on possible solutions
• You believe in lifelong learning and are enthusiastic about learning new business processes, ways of collaborating and technical skills
• You can work relatively independently, according to the agreed priorities and deadlines
• Contribute and innovate towards a carbon-neutral world
• Develop and shape a brilliant career in a fast-growing international group
• Showcase your strong appetite to contribute towards an array of dynamic projects that challenge your intellect

Apart from that, we offer some interesting general conditions.