Business Support Assistant – Quality Assurance – Part-Time (50%) (m/f/x)

Company details

About the company?

AISIN EUROPE is part of the Japanese AISIN Corporation, a leading supplier of automotive technology products employing more than 100,000 people worldwide.

• Growth & happiness for our employees and colleagues
• Inspiration & trust for our customers
• A sustainable environment for the future

• Be proactive, make changes (take on challenges, move fast, be enthusiastic)
• Make people grow, make them dream
• Move forward, build the future (optimize actions and have the courage to change, keep up with the latest developments, make sure our actions help the local community and the environment)
• Safety, health and quality supremacy as a foundation

Connect with us on Linkedin, Instagram & Facebook for the latest updates.

Function

This role sits at the heart of the organization, ensuring smooth communication, structured reporting, and efficient coordination of activities across stakeholders.

Your mission

As a true facilitator, you will organize, structure and support a wide range of administrative and operational activities, contributing directly to the efficiency and quality of our internal processes.

What you’ll do

• Act as a central point of contact for internal communication and coordination
• Support daily administrative activities (communication, shipments, translations, business travel arrangements, onboarding of newcomers)
• Coordinate events and meetings (audits, workshops, quality gates, exhibitions, etc.)
• Support CSR-related checks and initiatives
• Contribute to continuous improvement (Kaizen) of administrative processes

• Manage and structure key data (KPIs, organization charts, distribution lists, matrices, presentations)
• Ensure data reliability and proper documentation (document management updates)
• Maintain various databases (customer information, QA SharePoint, warranty data collection)
• Prepare and consolidate reports: Monthly Top Management reports & Monthly reports to headquarters
• Daily checks and KPI follow-up (including EPC reporting)

• Organize and follow up on training activities (planning, logistics, budget tracking)
• Coordinate quality planning activities (scheduling, invitations, practical arrangements)

Profile

• First experience in a Business Support / Administrative / Coordination role
• Strong organizational skills with the ability to manage multiple priorities
• Team-oriented mindset, with a natural ability to connect and engage people
• Proactive, dynamic and hands-on attitude
• Comfortable working with data and tools (Excel, databases, PowerPoint, AI tools are a plus)
• Languages: English and French (both required)

Offer

• Competitive salary package with attractive benefits, including meal vouchers, group insurance and pension plan.
• Flexible Income Plan (cafeteria plan), allowing you to tailor part of your reward package to your personal preferences.
• Flexible working hours and up to 2 days of homeworking per week.
• Additional company and extra-legal holidays to support a healthy work-life balance.
• A collaborative and people-oriented culture where teamwork, learning and continuous improvement are encouraged.
• Sports initiatives, family events and company activities that help create a positive and engaging work environment.

What to Expect

Our recruitment process is designed to help us get to know each other and ensure the role is the right fit for both sides:

1. CV Screening – We review your background, academic journey and motivation.
2. HR & Hiring Manager Interview – An opportunity to discuss your skills, analytical mindset and career ambitions.
3. Team Introduction – Meet some of your future colleagues and discover your day-to-day working environment.
4. Assessment Center – A final step focused on evaluating key professional competencies such as analytical thinking, organization, attention to detail and collaboration.

Applications submitted by external recruitment agencies will not be considered. We work exclusively with our own internal recruitment resources.

Your recruiter, Julie FAUVILLE, Senior HR Generalist, looks forward to hearing from you!