Finance Assistant

Functieomschrijving

As Finance Assistant, you interact with a lot of people externally and internally in order to centralize all reimbursement requests and expense supporting documents from participants to our trainings and exchange programs.

Your responsibilities:

• Expert-speakers travel management
• Coordinate with the travel agency all travel arrangement of speakers all over Europe
• Responsible for input of travel costs into excel spreadsheets
• Follow-up with travel agency changes to booking
• Liaise with relevant Project Manager and vice versa in case of change of travel arrangement
• Participants reimbursement files
• Reception of costs claims certificates and travel documents by post/mail/platform from participants and Project Manager in charge of the activity
• Cross-check and complete files & excel reimbursement tables received by Project Manager
• Contact participants for uncomplete files and for payments’ problems
• Transfer files to colleague for payment
• Return problematic files to person in charge of activity until completion
• Reconciliation of files and booking report
• Contact point for internal and external requests, complains, claims, tasks forces
• Interact on a regular basis with the Project Managers to ensure transparent and real-time information exchange on reimbursement

• Reception and verification of reimbursement files from Finance colleague and proceed with booking of costs & debts in accounting software
• Booking of suppliers ‘invoices in accounting software
• Booking/input of payments( pre & final) in KBC
• Reconciliation of payments
• Pre-corrections

Profiel

Your profile:

• A minimum of a high school diploma or certificate in Accounting Assistant studies or equivalent by experience
• You learn quickly internal processes and procedures
• You work efficiently
• You like to work with figures and are accurate and rigorous
• You possess strong analytical skills to identify errors and areas of improvement
• You integrate easily in a team and communicate professionally
• You have a strong knowledge of excel and main MS Office applications
• Fluent in English

Aanbod

We offer:

• A job with purpose in an international work environment with nice colleagues
• A mix of office-based and home-working
• An attractive base salary and remuneration package commensurate with experience, in accordance with the employment scheme
• Continuous training and professional development

Bedrijfsinfo

Our client is a European association that organizes training and meetings for judges and prosecutors in Europe.